AI Administrator for AI Tools and Access

Course overview

AI administrators are responsible for the ongoing operation of AI tools within the company: they set up access, manage licenses and settings, and ensure that the workforce can reliably work with the approved AI tools. The training conveys this operational role from tool management to user support - as an independent area of responsibility alongside substantive AI governance and traditional system administration. Understanding the company's AI tool landscape Those who manage need to have an overview first. - Identify deployed AI services such as ChatGPT, Claude, Gemini, and Microsoft Copilot - Compare license models, pricing tiers, and functional scopes - Recognize shadow usage and bring it into organized channels Managing access and licenses - Create, modify, and reliably revoke user accounts upon departure - Implement role and rights concepts for different user groups - Continuously monitor license inventory, utilization, and costs - Prepare procurement and renewal decisions with data Technically implementing settings and guidelines Internal rules only take effect when they are embedded in the tools. - Configure workspace and team settings of the AI services - Set data protection-relevant options such as training usage and storage locations - Activate approved functions, limit risky functions - Document changes and keep them traceable User support in everyday life - Point of contact for access questions, disruptions, and feature requests - Maintain quick guides and answers to frequently asked questions - Equip new employees with a starter package and basic training - Collect feedback and pass it on to responsible parties Interaction with other roles - Clarify interfaces to IT security, data protection, and procurement - Translate governance and compliance requirements into settings - Provide regular reports on usage, costs, and anomalies Cost and contract overview Tool management is also an economic task. - Prepare monthly and annual costs per service transparently - Identify unused licenses and adjust inventory - Keep track of contract and cancellation deadlines - Evaluate and report price and tariff changes from providers - Temporarily grant and collect test accesses for trials Upon completion, participants can independently manage a company's AI tools - from licenses to settings to reliable user support.

Upcoming dates

• 2026-10-20T22:00:00.000Z · 2026-12-22T23:00:00.000Z · Virtuelles Klassenzimmer
• 2026-10-20T22:00:00.000Z · 2026-12-22T23:00:00.000Z · Frankfurt am Main · Hybrid Learning
• 2026-10-20T22:00:00.000Z · 2026-12-22T23:00:00.000Z · Herzogenrath · Hybrid Learning
• 2026-10-20T22:00:00.000Z · 2026-12-22T23:00:00.000Z · Leinfelden-Echterdingen · Hybrid Learning
• 2026-11-03T23:00:00.000Z · 2027-07-03T22:00:00.000Z · Virtuelles Klassenzimmer