AI Specialist for Assistance and Office Management

Course overview

AI specialists for assistance and office management utilize AI tools in the core tasks of assistance work: correspondence, scheduling and travel organization, minutes, and the preparation of documents for executives. The training is tailored to the role profile of assistance, with its specific requirements for reliability, confidentiality, and a sense of style. Correspondence and Communication - Create emails, letters, and response drafts using language models - Adjust tone according to the recipient: management, clients, internal teams - Pre-structure incoming mail: summarize, prioritize, assign - Prepare and review multilingual correspondence Appointments, Travel, and Events Organization thrives on overview - AI creates time for exceptional cases. - Create appointment confirmations and invitation texts faster - Compile travel itineraries and communicate changes clearly - Event organization: schedules, participant information, follow-ups Minutes and Documents - Convert meeting notes into structured minutes - Extract and track tasks and resolutions - Prepare decision templates, overviews, and presentation drafts - Maintain uniform templates for recurring documents Confidentiality and Reliability Assistance works with the most sensitive information of the organization. - Which content may be used in AI tools - and which must never be - Review results: check AI drafts instead of sending unverified - Maintain discretion regarding personnel, contract, and leadership issues Work Organization of the Role - Recognize recurring tasks and accelerate them with templates - Build a personal prompt collection for typical assistance tasks - Invest time savings wisely into proactive work Collaboration with Executives The assistant thinks ahead - AI provides the space for that. - Structure documents for decision preparation - Coordinate priorities with the executive and manage appointments accordingly - Establish reliable follow-up and reminder routines - Secure handovers and representation cases with documented processes - Shorten onboarding for new assistants with templates and guidelines - Handle short-term changes: respond quickly, documented, and coordinated - Prepare meeting cycles of committees with recurring document packages Upon completion, participants can perform the core tasks of assistance using AI tools more quickly, consistently, and with the usual quality.

Upcoming dates

• 2026-10-20T22:00:00.000Z · 2026-12-22T23:00:00.000Z · Virtuelles Klassenzimmer
• 2026-10-20T22:00:00.000Z · 2026-12-22T23:00:00.000Z · Frankfurt am Main · Hybrid Learning
• 2026-11-03T23:00:00.000Z · 2027-07-03T22:00:00.000Z · Virtuelles Klassenzimmer
• 2026-11-03T23:00:00.000Z · 2027-07-03T22:00:00.000Z · Frankfurt am Main · Hybrid Learning
• 2026-11-17T23:00:00.000Z · 2027-01-19T23:00:00.000Z · Virtuelles Klassenzimmer